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Contents 1 Entering Passport Information 1.1 Overview 1.2 User interface form 1.2.1 Basic Information 1.2.2 Collecting Team 1.2.3 Nomenclature 1.2.4 Location 1.2.5 Characteristics of Material Collected 1.2.6 Characteristics of Collecting Site 1.2.7 Practices associated with materials 1.2.8 Population Characteristics 1.2.9 Plant Characteristics (p1) 1.2.10 Plant Characteristics (p2) 1.2.11 Remarks 1.3 Interactive user interface elements 1.4 Use Case Definition

Entering Passport Information

Overview

User interface form

Basic Information

Field Name	Description
Batch ID	Identification code assigned to a batch.
Entry No	Entry number assigned to a sample.
Temp ID	Unique temporary identification number generated for every sample.
Collection No	Number or code assigned by the collecting team to the sample gathered.
Species Name	Specie name of the sample.
Variety Name	Local/vernacular name of the sample.
Origin	Country of origin of the sample.

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Collecting Team

Field Name	Description
Source of Information	Refers to the person or publication where the passport information was obtained.
Collection No	Number or code assigned by the collecting team to the sample gathered.
Collection Date	Date sample was collected.
Mission Code	GRIMS assigned code to the mision
Start Date	Date the mission started.
End Date	Date the mission ended.
Funding Institute	Institutethat funded the collecting mission.
Cooperators	Names of the donor/ cooperators who participated in the collection of seed sample.

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Nomenclature

Field Name	Description
Language of Variety Name	Language/dialect of the varietal name or vernacular name of wild species.
Meaning of Variety Name	Translation of the vernacular name into English.

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Location

Field Name	Description
Latitude	Latitude is the angular distance north or south from the earth's equator. Format : degree.minute.second.direction
Longitude	Longitude is the arc of the earth's equator intersected between the meridian of a given place and the prime meridian. Format : degree.minute.second.direction
Altitude (m)	Elevation above sea level in meters.
Village	Village where sample was collected.
Town/city	Town or city where sample was collected.
District	District where sample was collected.
Province	Province where sample was collected.
Grower	Name of farmer or grower of the sample collected.
Source	Type of source location of the germplasm [i.e. farmland, threshing floor, farm store, market, institute, field border, wild]
Specify (if others)	Specify source not in the list.

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Characteristics of Material Collected

Field Name	Description
Status of Sample	Type of germplasm collected [i.e. wild, weedy, primitive cultivar]
Type of Sample	Plant parts collected [i.e seeds, panicle, vegetative]
Herbarium Sample Presence	Indicates whether an herbarium sample was taken on the sample or not.
Specify (if others)	Mention other characteristics observed.
Varietal sample	Describes the composition of the variety collected [i.e. single variety, varietal mixture]
Sampling method	Indicates how the collected material were sampled [i.e. random, non-random]
Sample origin	Indicates whether a sample is indigenous or introduced to the area where it was collected [i.e. local, exotic].
Variety group	Classification of accessions into variety groups is based mainly on the morphologic features of the adult plant, and to a certain extent, on grain appearance [i.e. indica, japonica, javanica, hybrids].
Frequency	Frequency of occurrence of species/variety collected in an area [i.e. abundant, frequent, occasional, rare]
Specify (if others)	Mention other characteristics of the materials observed.

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Characteristics of Collecting Site

Field Name	Description
Topography	Configuration of a surface including its relief and the position of its natural and man-made features [i.e. swamp, flood plain, plain level, undulating, hilly, mountainous]
Site	Topographical condition of a specific area where sample was collected [i.e. level, slope, summit, depression]
Soil texture	Relative proportions of sand, silt and clay in a sample [sand, loam, clay, silt, highly organic]
Drainage	Manner in which the waters pass off the surface of the land [i.e. poor, moderate, good, excessive]
Shading	Refers to the amount of exposure to the sun of the plant where sample was collected. Applicable for wild species [i.e. open, partial shade, complete shade].
Specify (if others)	Mention other characteristics of the collecting site.

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Practices associated with materials

Field Name	Description
Cultural type	Rice ecosystem.
Eco. system	Refers to the environment where the sample was collected [i.e. dryland hydromorphic, shallow flooded swamp, deep flooded swamp, floating rice, mangrove, irrigation]
Eco. zone	Refers to the edaphic-climatic condition of the area [i.e. forest, transition zone, derived savanna, guinea savanna, sudan savanna, sahel, montane].
Shifting culture	Cultural practice [Y if yes and N otherwise].
Terraced culture	Cultural practice [Y if yes and N otherwise].
Direct seeding	Cultural practice [Y if yes and N otherwise].
Double transplanting	Cultural practice [Y if yes and N otherwise].
Mixed stand	Cultural practice [Y if yes and N otherwise].
Sowing date	Date sample was sown.
Transplanting Date	Date sample was transplanted.
Harvest date	Date variety was harvested.
Maturity (days)	Maturity is estimated at 30 days after full heading. Observed in cultivated species.
Usage	Usage of variety collected.

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Population Characteristics

Field Name	Description
Population size (m2)	Population size in square meters, estimated visually at collection site.
Water depth (m)	Approximate depth of water where sample was collected.
Distance to O. Sativa field	Distance of collection site of wild species to the nearest O. sativa field.
Degree of introgression	Spread of genes of one species into the gene complex of another.
Fertility	General seed set in a population per unit area.
Growth stage	Growth stage of plant sampled during collection time [i.e. vegetative, flowering, mature, seed shed].
Degree of grazing	A disturbance factor which refers to the extent of grazed area observed at the collection site.
% Cover of wild rice	% coverage (area) of wild rice at collecting site, estimated to the nearest 5%.
Species diversity	Approximate number of species in the collection site.
Flowering compared to O. Sativa	Time of flowering of collected wild species sample compared to O. sativa.

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Plant Characteristics (p1)

Field Name	Description
Length of Panicle (cm)	Length of panicles (n=5) is measured in cm from the base to the tip of the panicle.
Length of Awn (mm)	Awn is a bristle-like extension of varying lengths originating from the lemma of the grain. Length is measured in mm and done at anthesis (n=5).
Length of Anther (mm)	Anther is the sac of the stamen of the seed plants that contains the pollen. Length is measured in mm at anthesis (n=5).
Length of Grain (mm)	Grain length (n=10) is measured in mm as the distance from the base of the lowermost sterile lemma to the tip (apiculus) of the fertile lemma or palea, which ever is longer.
Width of Grain (mm)	Grain width is measured (n=10) in mm as the distance across the fertile lemma and the palea at the widest point.
Thickness of Grain (mm)	Grain thickness is the lateral diameter (mm) measured from 10 grains as the largest distance between the two lateral sides in the middle part of the caryopsis.

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Plant Characteristics (p2)

Field Name	Description
Lemma and palea color	Lemma is the five-nerved and outer bract of the floret. Palea is the three-nerved bract of the floret which fits the lemma. Color is examined at anthesis.
Seed Coat Color	Seed coat color is the color of dehulled grains. Examined at post-harvest.
Photoperiod sensitivity	Photoperiod is the relative lengths of alternating periods of lightness and darkness as they affect the growth and maturity of an organism.
Breeding System	Method of reproduction [i.e. inbreeding, outcrossing, vegetative, unsure, mixture]
Population composition	The degree of homogeneity or heterogeneity of the sample.
Floating	Water-borne.
Tillering from nodes	Tiller count is recorded as the total number of grain-bearing and non-bearing tillers per hill.
Panicle type	Panicles are classified according to their mode of branching, angle of primary branches and spikelet density.
Seed production	Low or High seed production.
Awn strength	Awn is a bristle-like extension of varying lengths wild originating from the lemma of the grain [i.e.  soft, hard, intermediate].

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Remarks

Field Name	Description
Grain Characteristics	Grain characteristics as observed by the collector.
Plant Characteristics	Plant characteristics as observed by the collector.
Pests/diseases	Resistance to pests/diseases.
Other Observation	Other observations on the sample collected.
Special Types	Special characteristics of the sample collected.

Interactive user interface elements

icon	action
	Query record
	Clear function
	Save function
	Previous record
	Next record
	Help function
	Hot keys display
	Close form
	Look up table

Use Case Definition

Use Case Name	1.4.0 Enter Passport Information
Use Case Definition	The use case allows data entry of passport information. Data are stored both in a serialized format( ICIS Germplasm attributes) and in parallel format (normal table with descriptors as column name).
User Contacts
Actors	Genebank Technician (GBT)
Location	GRC Data Management
Priority	1
Typical Course of Events	Actor Action System Response Step1. GBT selects a batch of incoming samples. Step2. System retrieves the seed list. Step3. GBT inputs passport information Step4. System stores the information in the database
Assumption/s	The seed list has been inputed to the system
Pre-condition/s
Post-condition/s	Passport data is stored
Primary Pathway/s	Enter passport data
Alternative Pathway/s	Enter passport data through ICIS SetGen
Exception Pathway/s